Political Background of India

The Union

Executive

The Union executive consists of the President, the Vice-President, and the Council of Ministers with the Prime Minister as the head to aid and advise the President.

President

The President is elected by members of an electoral college consisting of elected members of both Houses of Parliament and Legislative Assemblies of the states in accordance with the system of proportional representation, by means of single transferable vote. To secure uniformity among state inter se, as well as parity between the states as a whole, and the Union, suitable weightage is given to each vote. The President must be a citizen of India, not less than 35 years of age, and qualified for election as member of the Lok Sabha. His term of office is five years, and he is eligible for re-election. His removal from office is to be in accordance with procedure prescribed in Article 61 of the Constitution. He may, by writing under his hand addressed to the Vice-President, resign his office.

Executive power of the Union is vested in the President, and is exercised by him either directly or through officers subordinate to him in accordance with the Constitution. Supreme command of defence forces of the Union also vests in him. The President summons, prorogues, addresses, sends messages to Parliament and dissolves the Lok Sabha, promulgates Ordinances at any time, except when both Houses of Parliament are in session, makes recommendations for introducing financial and money bills and gives assent to bills, grants pardons, reprieves, respites or remission of punishment or suspends, and remits or commutes sentences in certain cases. When there is a failure of the constitutional machinery in a state, he can assume to himself all, or any of the functions of the government of that state. The President can proclaim emergency in the country if he is satisfied that a grave emergency exists, whereby security of India or any part of its territory is threatened, whether by war or external aggression or armed rebellion.

Vice-President

The Vice-President is elected by members of an electoral college consisting of members of both Houses of Parliament in accordance with the system of proportional representation by means of single transferable vote. He must be a citizen of India, not less than 35 years of age, and eligible for election as a member of the Rajya Sabha. His term of office is five years, and he is eligible for re-election. His removal from office is to be in accordance with procedure prescribed in Article 67 b.

The Vice-President is ex-officio Chairman of the Rajya Sabha and acts as President when the latter is unable to discharge his functions due to absence, illness or any other cause, or till the election of a new President (to be held within six months when a vacancy is caused by death, resignation or removal or otherwise of President). While so acting, he ceases to perform the function of the Chairman of the Rajya Sabha.

Council of Ministers

There is a Council of Ministers headed by the Prime Minister to aid and advise the President in exercise of his functions. The Prime Minister is appointed by the President, who also appoints other ministers on the advice of Prime Minister. The Council is collectively responsible to the Lok Sabha. It is the duty of the Prime Minister to communicate to the President all decisions of Council of Ministers relating to administration of affairs of the Union and proposals for legislation and information relating to them.

The Council of Ministers comprises Ministers who are members of Cabinet, Ministers of State (independent charge), Ministers of State and Deputy Ministers.

Legislature

Legislature of the Union, which is called Parliament, consists of the President and two Houses, known as Council of States (Rajya Sabha) and House of the People (Lok Sabha). Each House has to meet within six months of its previous sitting. A joint sitting of two Houses can be held in certain cases.

Rajya Sabha

The Constitution provides that the Rajya Sabha shall consist of 250 members, of which 12 members shall be nominated by the President from amongst persons having special knowledge or practical experience in respect of such matters as literature, science, art and social service; and not more than 238 representatives of the States and of the Union Territories.

Elections to the Rajya Sabha are indirect; members representing States are elected by elected members of legislative assemblies of the States in accordance with the system of proportional representation by means of the single transferable vote, and those representing Union Territories are chosen in such manner as Parliament may by law prescribe. The Rajya Sabha is not subject to dissolution; one-third of its members retire every second year.

Rajya Sabha, at present, has 245 seats. Of these, 233 members represent the States and the Union Territories, and 12 members are nominated by the President.

Lok Sabha

The Lok Sabha is composed of representatives of people chosen by direct election on the basis of adult suffrage. The maximum strength of the House envisaged by the Constitution is now 552 (530 members to represent States, 20 to represent Union Territories, and not more than two members of the Anglo-Indian community to be nominated by the President, if, in his opinion, that community is not adequately represented in the House). The total elective membership of the Lok Sabha is distributed among States in such a way that the ratio between the number of seats allotted to each State and population of the State is, as far as practicable, the same for all States. The Lok Sabha at present consists of 545 members. Of these, 530 members are directly elected from the States and 13 from Union Territories, while two are nominated by the President to represent the Anglo-Indian community. Following the Constitution 84^th Amendment Act, the total number of existing seats as allocated to various States in the Lok Sabha on the basis of the 1971 census, shall remain unaltered till the first census to be taken after the year 2026.

The term of the Lok Sabha, unless dissolved earlier, is five years from the date appointed for its first meeting. However, while a proclamation of emergency is in operation, this period may be extended by Parliament by law for a period not exceeding one year at a time, and not extending in any case, beyond a period of six months after the proclamation has ceased to operate. Fourteen Lok Sabhas have been constituted so far.

Qualification for Membership of Parliament

In order to be chosen a member of Parliament, a person must be a citizen of India and not less than 30 years of age in the case of Rajya Sabha and not less than 25 years of age in the case of Lok Sabha. Additional qualifications may be prescribed by Parliament by law.

Functions and Powers of Parliament

As in other parliamentary democracies, the Parliament in India has the cardinal functions of legislation, overseeing of administration, passing of the Budget, ventilation of public grievances and discussing various subjects like development plans, national policies and international relations. The distribution of powers between the Union and the States, followed in the Constitution, emphasises in many ways the general predominance of Parliament in the legislative field. Apart from a wide-range of subjects, even in normal times, the Parliament can, under certain circumstances, assume legislative power with respect to a subject falling within the sphere exclusively reserved for the States. The Parliament is also vested with powers to impeach the President and to remove the Judges of Supreme Court and High Courts, the Chief Election Commissioner and the Comptroller and Auditor General in accordance with the procedure laid down in the Constitution.

All legislation require consent of both the Houses of Parliament. In the case of money bills, however, the will of the Lok Sabha prevails. Delegated legislation is also subject to review and control by Parliament. Besides the power to legislate, the Constitution vests in Parliament the power to initiate amendment of the Constitution.

Parliamentary Committees

The functions of Parliament are not only varied in nature, but considerable in volume. The time at its disposal is limited. It cannot make very detailed scrutiny of all legislative and other matters that come up before it. A good deal of Parliamentary business is, therefore, transacted in the committees.

Both Houses of Parliament have a similar committee structure, with a few exceptions. Their appointment, terms of office, functions and procedure of conducting business are also more or less similar and are regulated as per rules made by the two Houses under Article 118(1) of the Constitution.

Broadly, Parliamentary Committees are of two kinds – Standing Committees and ad hoc Committees. The former are elected or appointed every year or periodically and their work goes on, more or less, on a continuous basis. The latter are appointed on an ad hoc basis as need arises and they cease to exist as soon as they complete the task assigned to them.

Standing Committees: Among the Standing Committees, the three Financial Committees – Committees on Estimates, Public Accounts and Public Undertakings – constitute a distinct group as they keep an unremitting vigil over Government expenditure and performance. While members of the Rajya Sabha are associated with Committees on Public Accounts and Public Undertakings, the members of the Committee on Estimates are drawn entirely from the Lok Sabha.

The Estimates Committee reports on ‘what economies, improvements in organisation, efficiency or administrative reform consistent with policy underlying the estimates’ may be effected. It also examines whether the money is well laid out within limits of the policy implied in the estimates and suggests the form in which estimates shall be presented to Parliament. The Public Accounts Committee scrutinises appropriation and finance accounts of Government and reports of the Comptroller and Auditor-General. It ensures that public money is spent in accordance with Parliament’s decision and calls attention to cases of waste, extravagance, loss or nugatory expenditure. The Committee on Public Undertakings examines reports of the Comptroller and Auditor-General, if any. It also examines whether public undertakings are being run efficiently and managed in accordance with sound business principles and prudent commercial practices.

Besides these three Financial Committees, the Rules Committee of the Lok Sabha recommended setting-up of 17 Department Related Standing Committees (DRSCs). Accordingly, 17 Department Related Standing Committees were set up on 8 April 1993. In July 2004, rules were amended to provide for the constitution of seven more such committees, thus raising the number of DRSCs from 17 to 24. The functions of these Committees are:

To consider the Demands for Grants of various Ministries/Departments of Government of India and make reports to the Houses;
To examine such Bills as are referred to the Committee by the Chairman, Rajya Sabha or the Speaker, Lok Sabha, as the case may be, and make reports thereon;
To consider Annual Reports of ministries/departments and make reports thereon; and
To consider policy documents presented to the Houses, if referred to the Committee by the Chairman, Rajya Sabha or the Speaker, Lok Sabha, as the case may be, and make reports thereon.

Other Standing Committees in each House, divided in terms of their functions, are:

Committees to Inquire:
- Committee on Petitions examines petitions on bills and on matters of general public interest and also entertains representations on matters concerning subjects in the Union List; and
- Committee of Privileges examines any question of privilege referred to it by the House or Speaker/Chairman;
Committees to Scrutinise:
- Committee on Government Assurances keeps track of all the assurances, promises, undertakings, etc., given by Ministers in the House and pursues them till they are implemented;
- Committee on Subordinate Legislation scrutinises and reports to the House whether the power to make regulations, rules, sub-rules, bye-laws, etc., conferred by the Constitution or Statutes is being properly exercised by the delegated authorities; and
- Committee on Papers Laid on the Table examines all papers laid on the table of the House by Ministers, other than statutory notifications and orders which come within the purview of the Committee on Subordinate Legislation, to see whether there has been compliance with the provisions of the Constitution, Act, rule or regulation under which the paper has been laid;
Committees relating to the day-today business of the House:
- Business Advisory Committee recommends allocation of time for items of Government and other business to be brought before the Houses;
- Committee on Private Members’ Bills and Resolutions of the Lok Sabha classifies and allocates time to Bills introduced by private members, recommends allocation of time for discussion on private members’ resolutions and examines Constitution amendment bills before their introduction by private members in the Lok Sabha. The Rajya Sabha does not have such a committee. It is the Business Advisory Committee of that House which recommends allocation of time for discussion on stage or stages of private members’ bills and resolutions;
- Rules Committee considers matters of procedure and conduct of business in the House and recommends amendments or additions to the Rules; and
- Committee on Absence of Members from the Sittings of the House of the Lok Sabha considers all applications from members for leave or absence from sittings of the House. There is no such Committee in the Rajya Sabha. Applications from members for leave or absence are considered by the House itself;
Committee on the Welfare of Scheduled Castes and Scheduled Tribes, on which members from both Houses serve, considers all matters relating to the welfare of Scheduled Castes and Scheduled Tribes which come within the purview of the Union Government and keeps a watch whether constitutional safeguards in respect of these classes are properly implemented;
Committees concerned with the provision of facilities to members:
- General Purposes Committee considers and advises Speaker/Chairman on matters concerning affairs of the House, which do not appropriately fall within the purview of any other Parliamentary Committee; and
- House Committee deals with residential accommodation and other amenities for members;
Joint Committee on Salaries and Allowances of Members of Parliament, constituted under the Salary, Allowances and Pension of Members of Parliament Act, 1954, apart from framing rules for regulating payment of salary, allowances and pension to Members of Parliament, also frames rules in respect of amenities like medical, housing, telephone, postal, constituency and secretarial facility;
Joint Committee on Offices of Profit examines the composition and character of committees and other bodies appointed by the Central and State governments and Union Territories Administrations and recommends what offices ought to or ought not to disqualify a person from being chosen as a member of either House of Parliament;
The Library Committee consisting of members from both Houses, considers matters concerning the Library of Parliament;
On 29 April 1997, a Committee on Empowerment of Women with members from both the Houses was constituted with a view to securing, among other things, status, dignity and equality for women in all fields;
On 4 March 1997, the Ethics Committee of the Rajya Sabha was constituted. The Ethics Committee of the Lok Sabha was constituted on 16 May 2000.

Ad hoc Committees: Such Committees may be broadly classified under two heads:

Committees which are constituted from time to time, either by the two Houses on a motion adopted in that behalf or by Speaker/Chairman to inquire into and report on specific subjects, (e.g., Committees on the Conduct of certain Members during President’s Address, Committees on Draft Five-Year Plans, Railway Convention Committee, Committee on Members of Parliament Local Area Development Scheme, Joint Committee on Bofors Contracts, Joint Committee on Fertilizer Pricing, Joint Committee to enquire into irregularities in securities and banking transactions, Joint Committee on Stock Market Scam, Joint Committees on Security in Parliament Complex, Committee on Provision of Computers for Members of Parliament, Offices of Political Parties and Officers of the Lok Sabha Secretariat; Committee on Food Management in Parliament House Complex; Committee on Installation of Portraits/Statues of National Leaders and Parliamentarians in Parliament House Complex, etc.), and
Select or Joint Committees on Bills which are appointed to consider and report on a particular Bill. These Committees are distinguishable from the other ad hoc committees inasmuch as they are concerned with Bills and the procedure to be followed by them as laid down in the Rules of Procedure and Directions by the Speaker/Chairman.

Leaders of Opposition in Parliament

In keeping with their important role, the Leaders of Opposition in the Rajya Sabha and the Lok Sabha are accorded statutory recognition. Salary and other suitable facilities are extended to them through a separate legislation brought into force on 1 November 1977.

Government Business in Parliament

The Minister of Parliamentary Affairs is entrusted with the responsibility of coordinating, planning and arranging Government Business in both Houses of Parliament. In the discharge of this function, he is assisted by his Ministers of State. The Minister also keeps close and constant contact with the presiding officers, the leaders as well as chief whips and whips of various parties and groups in both the Houses of Parliament.

Consultative Committees

The Ministry of Parliamentary Affairs constitutes Consultative Committees of Members of both the Houses of Parliament, which are attached to various Ministries, and arranges meetings thereof. The Minister/Minister of State in-charge of the Ministry concerned acts as the chairman of the Consultative Committee of that Ministry.

The main purpose of these Committees is to provide a forum for informal discussions between the Government and Members of Parliament on policies and programmes of the Government and the manner of their implementation. Meetings of these Committees are held both during the session and inter-session period of Parliament. After the constitution of the 14th Lok Sabha, 32 Consultative Committees attached to various Ministries were constituted. Besides this, 16 Informal Consultative Committees of the sixteen Railway Zones have also been constituted. Unlike the Consultative Committees attached to the Ministries, meetings, of these Informal Consultative Committees are to be arranged during Session periods only.

Administrative Set-up

The Government of India (Allocation of Business) Rules, 1961 are made by the President of India under Article 77 of the Constitution for the allocation of business of the Government of India. The Ministries/Departments of the Government are created by the President on the advice of the Prime Minister under these Rules. The business of the Government are transacted in the Ministries/Departments, Secretariats and offices (referred to as ‘Department’) as per the distribution of subjects specified in these Rules. Each of the Ministries is assigned to a Minister by the President on the advice of the Prime Minister. Each department is generally under the charge of a Secretary to assist the Minister on policy matters and general administration.

Cabinet Secretariet

The Cabinet Secretariat is under the direct charge of the Prime Minister. The administrative head of the Secretariat is the Cabinet Secretary who is also the ex-officio Chairman of the Civil Services Board.

In the Government of India (Allocation of Business) Rules, 1961 ‘Cabinet Secretariat’ finds a place in the First Schedule to the Rules. The subjects allotted to this Secretariat are: (i) Secretarial assistance to Cabinet and Cabinet Committees; and (ii) Rules of Business.

The Cabinet Secretariat is responsible for the administration of the Government of India (Transaction of Business) Rules, 1961 and the Government of India (Allocation of Business) Rules 1961, facilitating smooth transaction of business in Ministries/Departments of the Government by ensuring adherence to these rules. The Secretariat assists in decision-making in Government by ensuring Inter-Ministerial coordination, ironing out differences amongst Ministries/Departments and evolving consensus through the instrumentality of the standing and ad hoc Committees of Secretaries. Through this mechanism, new policy initiatives are also promoted.

The Cabinet Secretariat ensures that the President, the Vice-President and Ministers are kept informed of the major activities of all Ministries/Departments by means of monthly summary of their activities. Management of major crisis situations in the country and coordinating activities of various Ministries in such a situation is also one of the functions of the Cabinet Secretariat.

The Cabinet Secretariat is seen as a useful mechanism by the departments for promoting inter-Ministerial coordination since the Cabinet Secretary is also the head of the civil services. The Secretaries felt it necessary to keep the Cabinet Secretary informed of developments from time to time. The Transaction of Business Rules also require them to keep the Cabinet Secretary informed specially if there are any departures from these rules.View More

National Authority, Chemical Weapons Convention

National Authority, Chemical Weapons Convention (CWC) was set up by a resolution of Cabinet Secretariat dated 5 May 1997 to fulfil the obligations enunciated in the Chemical Weapons Convention initially signed by 130 countries in a conference which concluded on 14 January 1993 for the purpose prohibiting of the development, production, execution, transfer, use and stockpiling of all chemical weapons by Member-States is a non-discriminatory process. To fulfil its obligations, each State Party has to designate or establish a National Authority to serve as the national focal point for effective liaison with Organisation for Prohibition of the Chemical Weapons (OPCW) and other State Parties and hence the NA, CWC under the administrative control of the Cabinet Secretariat was set-up.

A high-level steering committee under the Chairmanship of the Cabinet Secretary with Secretary (Chemical and Petrochemicals), Foreign Secretary, Secretary, Defence Research and Development, Defence Secretary and Chairman, National Authority as its other members would oversee the functions of the National Authority. The NA, CWC is responsible for implementation of CWC Act, liaison with CWC and other State Parties, Collection of data fulfilling of declaration obligations, negotiating facility agreements, coordinating OPCW inspections, providing appropriate facilities for training national inspectors and industry personnel, ensuring protection of confidential business information, checking declarations for consistency, accuracy and completeness, registration of entitles engaged in activities related to CWC, etc.View More

Ministries/Departments of the Government

The Government consists of a number of Ministries/Departments, number and character varying from time to time on factors such as volume of work importance attached to certain items, changes of orientation, political expediency, etc. On 15 August 1947, the number of Ministries at the Centre was 18.View More

Public Services

All India Services
Prior to Independence, the Indian Civil Service (ICS) was the senior most amongst the Services of the Crown in India. Besides the ICS, there was also the Indian Police Service. After Independence, it was felt that though the ICS was a legacy of the imperial period, there was need for the All India Services for maintaining the unity, integrity and stability of the nation. Accordingly, a provision was made in Article 312 of the Constitution for creation of one or more All India Services common to the Union and State. The Indian Administrative Service and The Indian Police Service are deemed to be constituted by the Parliament in terms of Article 312 of the Constitution. After the promulgation of the Constitution, a new All India Service, namely, The Indian Forest Service, was created in 1966. A common unique feature of the All India Services is that the members of these services are recruited by the Centre, but their services are placed under various State cadres, and they have the liability to serve both under the State and under the Centre. This aspect of the All India Services strengthens the unitary character of the Indian federation.

Of the three All India Services, namely, the Indian Administrative Service (IAS), the Indian Police Service (IPS), and the Indian Forest Service (IFS), the Ministry of Personnel, Public Grievances and Pensions is the cadre controlling authority for the IAS. The recruitment to all the three services is made by the UPSC. These officers are recruited and trained by the Central Government, and then allotted to different State cadres. There are now 24 State cadres including three Joint cadres, namely, (i) Assam and Meghalaya, (ii) Manipur and Tripura, and (iii) Arunachal Pradesh, Goa, Mizoram and the Union Territories (AGMUT).

Central Secretariat Services
The Central Secretariat has three services, namely, (i) Central Secretariat Service (CSS), (ii) Central Secretariat Stenographers’ Service (CSSS) and (iii) the Central Secretariat Clerical Service (CSCS). The grades of Selection Grade and Grade I of CSS and as well as the Senior Principal Private Secretary and Principal Private Secretary of CSSS are centralised. The Section Officers Grade and Assistants Grade of the CSS, Steno Grade ‘D’, ‘C’, ‘A’ and ‘B’ (merged) of CSS and LDS & UDC are decentralised.

Official Language

Official Language – Constitutional/Statutory Provisions
Article 343(1) of the Constitution provides that Hindi in Devanagari script shall be the Official Language of the Union. Article 343(2) also provided for continuing the use of English in official work of the Union for a period of 15 years (i.e., up to 25 January 1965) from the date of commencement of the Constitution. Article 343(3) empowered the parliament to provide by law for continued use of English for official purposes even after 25 January 1965. Accordingly, section 3(2) of the Official Languages Act, 1963 (amended in 1967) provides for continuing the use of English in official work even after 25 January 1965. The Act also lays down that both Hindi and English shall compulsorily be used for certain specified purposes such as Resolutions, General Orders, Rules, Notifications, Administrative and other Reports, Press Communiqués; Administrative and other Reports and Official Papers to be laid before a House or the Houses of Parliament; Contracts, Agreements, Licences, Permits, Tender Notices and Forms of Tender, etc.

In 1976, Official Language Rules were framed under the provisions of section 8(1) of the Official Languages Act, 1963. Its salient features are as under:

They apply to all Central Government Offices, including any office of a Commission, Committee or Tribunal appointed by the Central Government and Corporation or Company owned or controlled by it;
Communications from a Central Government Office to State/Union Territories or to any person in Region “A” comprising the States of Uttar Pradesh, Uttarakhand, Himachal Pradesh, Madhya Pradesh, Chhattisgarh, Bihar, Jharkhand, Rajasthan, Haryana and UTs of Andaman and Nicobar Islands and Delhi, shall be in Hindi;
Communications from a Central Government Office to States/UTs in Region “B” comprising the States of Punjab, Gujarat, Maharashtra and the Union Territory of Chandigarh, shall ordinarily be in Hindi. However, communication to any person in Region “B” may be either in English or Hindi;
Communications from a Central Government Office to a State Government Office in region ‘C’ comprising all other States and UTs not included in region ‘A’ & ‘B’ or to any office (note being a Central Government Office) or person shall be in English;
Communications between Central Government Offices and from Central Government Offices to the Offices of the State Governments/Union Territories and individuals, etc., will be in Hindi in such proportions as may be determined from time to time;
All Manuals, Codes and other Procedural literature relating to Central Government Offices are required to be prepared both in Hindi and English. All Forms, Headings of Registers, Name Plates, Notice Boards and various items of stationery, etc., are also required to be in Hindi and English;
It shall be the responsibility of the officer signing the documents specified in section 3(3) of the Act to ensure that these are issued both in Hindi and English.
Shall be the responsibility of the administrative head of each Central Government Office to ensure that the provisions of the Act, the Rules and directions issued under Sub-Rule-2 are properly complied with and to devise suitable and effective check points for this purpose.

Policy
In compliance with the Official Language Resolution, 1968, an Annual Programme is prepared by the Department of Official Language in which targets are set for the offices of the Central Government with regard to originating correspondence, telegrams, telex, etc., in Hindi. A Quarterly Progress Report is called for from the offices of the Central Government regarding achievements vis-à-vis the said targets. An Annual Assessment Report is prepared on the basis of the Quarterly Progress Reports, which is laid on the Tables of both Houses of the Parliament and copies endorsed to State Governments and the Ministries/Departments of the Central Government.

Eight Regional Implementation Offices have been established at Bangalore, Cochin, Mumbai, Kolkata, Guwahati, Bhopal, Delhi and Ghaziabad to monitor the implementation of Official Language Policy of the Union.

Committees/Samities
A Committee of Parliament on Official Language was constituted in 1976 under section 4 of the Official Languages Act, 1963 to periodically review the progress in the use of Hindi as the Official Language of the Union and to submit a report to the President. The Committee consists of 20 Members of the Lok Sabha and 10 of the Rajya Sabha. The Committee have decided to submit its report in parts. It has so far submitted to the President eight parts of its report. The Presidential Orders on seven parts of its report have been issued and work is in progress on the eighth part.

The Kendriya Hindi Samiti was constituted in the year 1967. It is chaired by the Prime Minister. It is the apex policy making body which lays down the guidelines for the propagation and progressive use of Hindi as Official Language of the Union.

Under the directions of the Kendriya Hindi Samiti, Hindi Salahakar Samitis have been constituted in all Ministries/Departments under the chairmanship of the Ministers concerned. These Samitis periodically review the progress in the use of Hindi in their respective Ministries/Departments and the offices/undertakings and suggest measures to promote the use of Hindi.

Besides, the Central Official Language Implementation Committee [headed by Secretary, Department of Official Language and consisting of Joint Secretaries (In-charge Official Language) of all the Ministries/Departments as ex-officio members] reviews the status of use of Hindi for official purposes of the Union, training of its employees in Hindi and implementation of instructions issued from time to time by the Department of Official Language and suggests measure for removing the shortcomings and difficulties noticed in implementing these instructions.

Town Official Language Implementation Committees are constituted in different towns having ten or more Central Government offices, etc., to review the progress made in the use of Hindi in their member offices and exchange experiences. So far 255 Town Official Language Implementation Committees have been constituted all over the country.

Award Schemes
The Indira Gandhi Rajbhasha Awards Scheme has been in operation since 1986-87. Shields are given every year to Ministries/Departments, Banks and Financial Institutions, Public Sector Undertakings and Town Official Language Implementation Committees for outstanding achievements in the implementation of the Official Language Policy of the Union. Cash awards are given to the working/retired employees of the Central Government, Banks, Financial Institutions, Universities, Training Institutions and Autonomous Bodies of the Central Government for writing original books in Hindi.

The National Awards Scheme for Original Book writing on Gyan-Vigyan has been renamed as Rajiv Gandhi National Awards Scheme for Original Book Writing in Hindi for promoting writing of books in Hindi on all branches of modern Science/Technology and contemporary subjects. This Scheme is open to all citizens of India.

At Regional level, Regional Official Language Awards are given each year to the Regional/Subordinate Offices, Public Sector Undertakings, Town Official Language Implementation Committees, Banks and Financial Institutions of the Central Government for outstanding achievements in implementing the Official Language Policy of the Union and accelerating the progressive use of Hindi.

Training
Under the Hindi Teaching Scheme, administered by the Department of Official Language, training in Hindi language is being imparted through 119 full-time and 49 part-time centres throughout the country. Likewise, training in Hindi Stenography and Hindi Typing is being provided through 23 full-time and 38 part-time centres. Thus, training in Hindi is being provided in 229 centres located in different parts of the country. Five Regional Offices of Hindi Teaching Scheme at Kolkata, Mumbai, Delhi, Chennai and Guwahati are providing academic and administrative support to the Hindi Teaching Scheme in the East, West, North-Central, South and North-East Regions. To fulfill the increasing demand of Hindi training of North Eastern region a new Regional Headquarter has been established at Guwahati and new Hindi training centres have been established at Imphal, Aizwal and Agartala.

The Kendriya Hindi Prashikshan Sansthan was established on 31 August 1985, as a subordinate office of the Department of Official Language, with the objective of providing Hindi Training through condensed courses in Hindi language/typing and stenography as also training through correspondence in Hindi language and Hindi Typewriting. Its sub-institutes were opened in Mumbai, Kolkata and Bangalore in 1988 and in Chennai and Hyderabad in 1990. Training of Hindi typing on computers is being imparted at almost all the typing/stenography centres in the country.

The Central Translation Bureau was set up in March 1971 for translation of different types of non-statutory literature, manuals/codes, forms, etc., of various Ministries/Departments, Offices of the Central Government and Public Sector Undertakings, Banks, etc. The Bureau has also been entrusted with the responsibility of conducting translation training courses for the officers/employees associated with the translation work. Initially, translation training courses of 3 months were being conducted at the Headquarters in New Delhi. In order to strengthen training facilities and meet regional requirements, Translation Training Centres have been established in Mumbai, Bangalore and Kolkata. Besides, Central Translation Bureau also conducts short-term translation courses for Central Government employees.

Technical
In order to facilitate the use of Official Language with the help of Mechanical and Electronic equipment, especially computers, a Technical Cell was set up in the Department of Official Language in October 1983. The main activities of the Cell are as under:

Development of “Language application tools” – Under this programme LILA Rajbhasha, a self-learning package through the medium of Bangla, English, Kannada, Malayalam, Tamil and Telugu has been developed, MANTRA Rajbhasha, an aid tool for English to Hindi translation has also been developed
Organising computer training programmes in Hindi – Every year around 100 training programmes are conducted to impart training for the use of Hindi on computers
Organising exhibitions and seminars on bilingual computing – Technical seminars are held to help the users and manufacturers come face to face to discuss the use of Hindi software, etc.

The Department of Official Language has now set up its portal www.rajbhasha.gov.in.

Publications
The Department of Official Language brings out ‘Rajbhasha Bharati’, a quarterly magazine, dedicated for encouraging writings in the field of Official Language, literature, technology, information technology, etc., in Hindi and also to give wide publicity to the efforts being made in different Central Government Offices for the use and propagation of Official Language Hindi. So far 112 issues of Rajbhasha Bharati have been published. Likewise, Annual Programme for implementation of the Official Language policy is brought out every year. Annual Assessment Report regarding the use of Official Language in different Ministries/Departments and offices of the Central Government/Public Sector Undertakings, etc., is also brought out every year and laid on the tables of both the houses of Parliament. Official Language Manual, Calendars, Films, Posters, etc., are also brought out to give information regarding the activities relating to propagation and progressive use of Hindi as the Official Language.

Comptroller & Auditor General

Comptroller and Auditor-General is appointed by the President. Procedure and grounds for his removal from office are the same as for a Supreme Court Judge. He is not eligible for further office under the Union or a State Government after he ceases to hold his office. The President on advice of Comptroller and Auditor-General prescribes the form in which accounts of the Union and states are to be kept. His reports on accounts of the Union and states are submitted to the President and respective governors which are placed before Parliament and state legislatures.

Administrative Reforms & Public Grievances

Department of Administrative Reforms and Public Grievances is the nodal agency of the Government for Administrative Reforms as well as redressal of public grievances relating to the States in general and grievances pertaining to Central Government agencies in particular. The Department disseminates information on important activities of the Government relating to administrative reforms best practices and public grievance redressal through publications and documentation. The Department also undertakes activities in the field of international exchange and cooperation to promote public service reforms.

The mission of the Department is to act as a facilitator, in consultation with Central Ministries/Departments, States/UT Administrations, Organisations and Civil Society Representatives, to improve Government functioning through process re-engineering, systemic changes. Organisation and Methods, efficient Grievance handling promoting modernisation, Citizens Charters, award schemes, e-governance and best practices in government.

A Commission on Review of Administrative Laws was set up by the Department of Administrative Reforms and Public Grievances on 8 May 1998 with a view to identify proposals for amendment of the existing laws, regulations and procedures having inter-sectoral impact and also for repeal of all dysfunctional laws. The various Ministries/Departments have decided to retain 822 Acts (which include 700 Appropriation Acts and 27 Reorganisation Acts). The remaining Acts are at various stages of processing.

The Second Administrative Reforms Commission (ARC) was setup in 2005 under the Chairmanship of Shri Veerappa Moily to prepare a detailed blueprint for revamping the public administrative system. The Commission set up to suggest measures to achieve a proactive, responsive, accountable, sustainable and efficient administration for the country at all levels of the government has finished its term on April 30, 2009.

In all, the Commission has presented the following 15 Reports to the Government: –

Right to Information-Master Key to Good Governance (09.06.2006)
Unlocking Human Capital – Entitlements and Governance-a Case Study (31.07.2006)
Crisis Management-From Despair to Hope (31.10.2006)
Ethics in Governance (12.02.2007)
Public Order-Justice for each….. peace for all. (25.06.2007)
Local Governance (27.11.2007)
Capacity Building for Conflict Resolution – Friction to Fusion (17.3.2008)
Combating Terrorism (17.9.2008)
Social Capital – A Shared Destiny (8.10.2008)
Refurbishing of Personnel Administration – Scaling New Heights (27.11.2008)
Promoting e-Governance – The Smart Way Forward (20.01.2009)
Citizen Centric Administration – The Heart of Governance (30.3.2009)
Organisational Structure of Government of India (19.5.2009)
Strengthening Financial Management Systems (26.5.2009)
State & District Administration (29.5.2009)

A group of Ministers has been constituted to review the pace of implementation of the recommendations of ARC as well as to provide guidance to the concerned Ministries/Department in implementing the decisions.

The Department also instituted in 2005, “Prime Minister’s Awards for Excellence in Public administration” to recognise the extraordinary and innovative work done by the officers of the Central and State Governments. The Award comprise –

A Medal,
A scroll, and,
Cash Award of Rs. 1,00,000.

In case of a group of officials total award money for the group is Rs. 5 lakh subject to a maximum of Rs. One lakh per person. The amount for an organisation is upto a limit of Rs. 5 lakh. All officers of the Central and State Governments individually or as a group or as organisations are eligible to be considered for the awards. The Awards are given away on the occasion of Civil Service Day being celebrated every year on April 21.

Under e-Governance, the Department is in process of implementing e-office, one of the Mission projects, under the National e-Governance Plan (NeGP). The initiative, e-Office aims at significantly improving the operational efficiency of Central government ministries/departments through improvement in workflow mechanisms and associated office procedure manuals. This initiative would be crucial in pushing GPR, especially in G2G processes which eventually affects quality of services delivered to the citizens. This Department is the nodal agency for implementing the project.

The Department also organizes an annual conference on e-Governance, in one of the state capitals, which is attended by senior officials from the Central/state governments, experts from industry and academia, etc. National awards for e-Governance are also given away during such conferences. These awards are in recognition of the best-in-class e-Governance initiatives that involve analysis and redesign of workflow and aim at improving the outcomes, related to efficiency, effectiveness of process, cost, quality, service delivery or a combination of these.

The Department has developed a Model-(SEVOTTAM) for benchmarking service delivery standards by the Government departments. The main objective of the project is to set standards in consultation with user group and include these standards in the citizen’s charter. It also provides a framework to assess the performance against the standards and to measure improvement and achievements of these standards. The model is aimed to bring about excellence in service delivery standards in government organizations and is to be implemented in all Central ministries/departments.

The Sevottam model was studied by the Second Administrative Reforms Commission and was of the view that this model is a step in the right direction. The Commission also recommended that the Union and state government should make the seven-step model mandatory for all organizations having public interface. The DARPG has introduced this model through pilots in ten Central ministries and departments. Out of the ten departments the pilot in the Department of Posts has been completed and Gol Dakkhana, New Delhi was awarded the first Sevottam certification in March 2008. The pilot in the remaining 9 Departments are at various stages of implementation.

The Department of Administrative Reforms and Public Grievances has the mandate of promoting good governance practices in the country. Documentation, incubation and dissemination of best practices is one of the tasks enumerated in its Vision and Mission Statement. In pursuance of this and in order to promote good governance practices in the country, the Department has adopted multi-pronged strategies like bringing out publications, organizing seminars, regional conferences, arranging presentations, organizing lecture series and producing documentary films.

Through its regular publications, “Management in Government-a Quarterly Journal” and “Civil Service News-a Monthly News letter”, the Department is creating awareness about best practices, Besides, it has brought out five books namely, ‘Ideas That Have Worked’, Learn From Them, ‘Splendour in the Grass’, Roofless Towers and ‘BYOB – Bringing Your Bytes’, These books share experiences of success or failure of innovators.

Administrative Tribunals

The enactment of Administrative Tribunals Act in 1985 opened a new chapter in the sphere of administering justice to the aggrieved government servants. Administrative Tribunals Act owes its origin to Article 323-A of the Constitution which empowers Central Government to set-up by an Act of Parliament, Administrative Tribunals for adjudication of disputes and complaints with respect to recruitment and conditions of service of persons appointed to the public service and posts in connection with the affairs of the Union and the States. In pursuance of the provisions contained in the Administrative Tribunals Act, 1985, the Administrative Tribunals set-up under it exercise original jurisdiction in respect of service matters of employees covered by it. As a result of the judgement dated 18 March 1997 of the Supreme Court, the appeals against the orders of an Administrative Tribunal shall lie before the Division Bench of the concerned High Court.

The Administrative Tribunals exercise jurisdiction only in relation to the service matters of the litigants covered by the Act. The procedural simplicity of the Act can be appreciated from the fact that the aggrieved person can also appear before it personally. The Government can present its case through its departmental officers or legal practitioners. Thus, the objective of the Tribunal is to provide for speedy and inexpensive justice to the litigants.

The Act provides for establishment of Central Administrative Tribunal (CAT) and the State Administrative Tribunals. The CAT was set-up on 1 November 1985. Today, it has 17 regular benches, 15 of which operate at the principal seats of High Courts and the remaining two at Jaipur and Lucknow. These Benches also hold circuit sittings at other seats of High Courts. In brief, the tribunal consists of a Chairman, Vice-Chairman and Members. The Members are drawn, both from judicial as well as administrative streams so as to give the Tribunal the benefit of expertise both in legal and administrative spheres.

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